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           ATA constitution

Constitution:


ATA CONSTITUTION:

Article I

Title, Abbreviation, and Location

1.1 The title of this organization is the "Afghan Taekwon-Do Association", the abbreviation of the title is ATA.

1.2 The location of the ATA is in Gholahee Hesai-e-Awal Khair Khana, Kabul, Afghanistan. ATA operates in Kabul and in the provinces where has its affiliated schools/ associations.

Article II

Official Languages

2.1 Dari and Pashto are the official languages. The Korean and English languages will be used as to technical terminology.

2.2 The rules and regulations, minutes, reports and other communication will be in Dari and Pashto

Article III

Membership

3.1 The membership of the ATA is unlimited and full membership is open to all students of Taekwon-Do irrespective of gender, race and religious back ground countrywide.

3.2 The members are known as Affiliated Members (could be affiliated school/ association). The individual must be member of a school/ association that is registered with the ATA. The registered schools/ associations must be in good standing with the ATA in order to participate in any national events, including competitions, seminars, conferences and congress.

3.3 A Voting Member will be a member that has the support of his/her school/ association. For the purposes of Congress, the Voting Members will be verified by ATA three (3) months prior to Congress. The voting member will represent all members of his/her school/ association. Each voting member will have one vote.

Article IV

Application for Membership

4.1 A school/ association may apply on behalf of its members for admission to ATA. An application is to be submitted in writing to the Secretary General for review and acceptance by the ATA Executive Board. In special circumstances, an individual may apply directly for membership as well.

4.2 Application for membership at the provinces, where ATA has its representations, shall be submitted to the ATA representatives for further submission to the ATA's Secretary General.

4.3 The school/ association or individual will be advised by the Secretary General of admission to the ATA. The individuals belonging to that school/ association will be deemed "Affiliated Members".

4.4 ATA may recognize individuals or schools/ associations from other organizations on the following basis:

(a) The individual or school/ association must submit an application to the Secretary General. If it is an individual, the application must be accompanied by all certificates issued from the organization the individual belongs to or is leaving. If a school/ association, the owner must submit an application with the names of all individuals from the school/ association with copies of certificates for each black belt student seeking recognition.

(b) Upon receipt of a completed application, the Secretary General will forward same to the Board of Directors for admission, determination of length of probation, if any; and any restrictions on membership.

(c) The Board of Directors will appoint an individual to act as a sponsor for the school/ association and will assist in the steps necessary to complete a transition to the ATA. If the school/ association wishes merely to be associated with the ATA for the purposes of competitions, seminars or demonstrations, said individual shall be recognized as a liaison between the ATA and the school/ association.

Article V

Termination of Membership

5.1 The membership terminates due to the a) death of the member, b) voluntary withdrawal, and c) expulsion. The withdrawal has to be notified to the Board of Directors of ATA in writing and can only become effective with the end of the year. It has to be notified to the Board by registered letter at least three (3) months in advance. In the event that a school/ association wishes to withdraw, notification must be signed by executives of the withdrawing member duly authorized to do so by its statutes. If the notification is made too late then it becomes effective only as per the next feasible date for withdrawal.

5.2 The Congress may expel an Affiliated School/ Association or individual from the ATA by majority resolution, if such member has violated the statutes or the interests of the ATA.

5.3 The Board may also expel an Affiliated School/ Association or individual member because of other violations of the membership obligations. However, this expulsion is subject to subsequent ratification on the part of the Congress. In the meantime membership is suspended.

Article VI

Rights and Obligations of Members

6.1 The Affiliated Members are entitled to participate in all events of the ATA and to make use of its facilities.

6.2 A Voting Member is selected by the Affiliated Members in the school/ associations. Each province must have at least one Voting Member regardless of the number of Affiliated Members. The Voting Members will be selected by the Affiliated Members in that province. The number of Voting Members will be determined from the number of Affiliated Members registered with the ATA.

6.3 All Members of the schools/ associations, as well as individual members, should wear the doboks, marks and badges laid down by the ITF on the left and badges laid down by ATA on the right. In addition, each school should exhibit the certificate and the flag of the ATA at their locations.

6.4 The Affiliated Members and the schools/ associations are obliged to promote the interests of the ATA as best they can and to refrain from doing anything which might damage the reputation and objectives of the ATA. They have to observe the statutes of the ATA and decisions of the ATA's organs and are obliged to punctual payment of their registration fees and membership fees in the amount determined annually by Congress. In case of a withdrawal or expulsion of an Affiliated Member or school/ association, same is obliged to pay the membership fee and satisfy all other financial obligations.

6.5 The acquisition of the black belt, to be valid, requires ratification on the part of the ATA.

Article VII

Meetings of Members

7.1 The general meeting of the members of the ATA is the final arbiter in all questions concerning the resolution of the rules and regulations, and elections. They can come into being through an annual, regular general or special general meeting.

7.2 The annual meeting will be held once a year. The venue will be determined by ATA Board of Directors.

7.3 At every annual meeting, in addition to any other business that may be transacted, the report of the director, and the financial statement shall be presented.

7.4 The regular general meeting, congress, will be called every two years.

7.5 The special general meeting will take place upon written request of at least 1/3rd of those entitled to vote in the regular general meeting. The place of the special general meeting will be fixed by the President to meet the convenience of the members as far as possible.

7.6 A written invitation has to be sent out to the members to regular, as well as to special, meetings 4 weeks in advance. Notice of a meeting will be accompanied by the agenda intended to be put before the meeting, but failure to include any item will not prevent action from being valid if the chairman of the meeting permits it to be proposed without notice.

7.7 All members of the ATA are entitled to participate in the congress. Only affiliated members/ representatives may give their votes.

7.8 A quorum of the meeting of the congress will be formed when not less than 1/3rd of the affiliated schools/ associations are present. In case one of the representatives is not available to attend the congress he/ she can delegate his/ her vote to another representative with the provision that it will be counted towards the quorum.

7.9 The appointment of the representative to participate in the congress has to be confirmed by the member schools/ associations, which they represent, and has to be forwarded to the Secretary General of the ATA within two weeks (14 days) of receiving the call to attend the said meeting.

7.10 The President, or in his absence, the Senior Vice President will take the chair at Congress meetings. The Vice-Presidents will choose among themselves who will chair. If none are available to be present, then the meeting will elect one of its representatives to be Chairman.

7.11 Should the Chairman of the meeting order, or if the Congress decides, then there will be a secret vote.

7.12 At an equality of votes the Chairman will have the deciding vote.

Article VIII

Management of ATA

8.1 ATA shall operate through Directors' Meetings, Committee Meetings and Congress. The various Committees shall be as follows:

(1) Board of Directors;

(2) Promotion Committee;

(3) Tournament and Umpire Committee;

(4) Disciplinary Committee;

(5) Financial Committee; and

(6) Instructors Committee;

Article IX

Congress

9.1 The Congress of the ATA is the final arbiter in all questions concerning the resolution of rules and regulations, and elections. They can come into being through a Regular or Special Congress meeting.

9.2 Congress will be called every three (2) years. The President will fix the place and time of the Congress meetings.

9.3 A special Congress meeting will take place upon written request of at least 1/3rd of those entitled to vote in the regular Congress meeting which number was as determined by the number of Voting Members present at the last Congress meeting. The place of the meeting will be fixed by the President to meet the convenience of the Affiliated Members as far as possible.

9.4 A written invitation has to be sent out to all Affiliated Members for Congress or a Special Congress meeting. Said notices must be sent with a minimum of four (4) week notice in advance. Notice for meetings will be accompanied by the agenda intended to be put before the meeting, but failure to include any item will not prevent action from being valid if the chairman of the meeting permits it to be proposed without notice.

9.5 All Affiliated Members of the ATA are entitled to participate in the Congress. Only Voting Members may give their votes.

9.6 A quorum of the meeting of Congress will be formed when not less than a majority of the total representatives, exceptional circumstances apart, are present. In case one of the Voting Members is not available to attend the Congress, said member can delegate its vote with the provision that it will be counted towards the quorum. Each Voting Member can only take the vote of one other Voting Member.

9.7 The appointment of the Voting Members to participate in the Congress has to be confirmed by the Affiliated School/ Association, and has to be forwarded to the Secretary General of the ATA. Each province must have at least one Voting Member regardless of the number of Affiliated Members from within that province. Until the next Congress, the Voting Members shall continue to be Voting Members and will not be substituted unless they resign, die, or are sick. In the event of the foregoing, the Secretary General is to be provided with notice of the change immediately upon the change, and a copy of the written reasons for such change signed by a person of authority having knowledge of the circumstances.

9.8 The President, or in his absence, the Senior Vice President will take the chair at Congress meetings. If neither is available to be present, then the meeting will elect one of its representatives to be Chairman. The President or Senior Vice President may delegate the chair for a meeting to a person they select, provided said person is accepted by the Voting Members.

9.9 Should the Chairman of the meeting order, or if the Congress decides, then there will be a secret vote.

9.10 At an equality of votes the Chairman will have the casting vote.

Article X

Duties of the Congress

The following tasks are reserved for the Congress:

10.1 Appointment and dismissal of the members of the board.

10.2 Ratifying the amount of the membership fees.

10.3 Amending the statutes.

10.4 Receiving and approving of the statement of accounts and of the balance sheet. 10.5 Admission and expulsion of members. 10.6 Discussion and resolution about other items on the agenda.

Article XI

Board of Directors

11.1 The Board of Directors will be composed of the President, Senior Vice President, Vice President, Secretary General and Treasurer.

11.2 The President will be elected by the Congress and will hold office for four (4) years. The Treasurer will be elected by the Congress and will hold office for three (2) years.

11.3 The Board of Directors may appoint a director to fill a casual vacancy in the board but the appointed director will serve only until the Congress elects a new director. The regular meeting of the Board of Directors will be called once a year by the President. A special meeting of the Board of Directors is summoned at any time upon request of not less than one-third (1/3rd) of the Board Members or alternatively when the President deems it to be urgent.

11.4 A resolution is passed if more than one-half (½) of the votes cast are in favor of it. The resolutions will be passed with a simple majority of votes. If votes are equally divided then the President will have the casting vote. The President will be Chairman and in his absence the Senior Vice President. If neither is present then the Secretary General.

Article XII

Duties of the Board of Directors

12.1 The Board of Directors is responsible for the management of the ATA; it is in charge of routine business. It is in charge of all duties, which have not been delegated to one of the organs of the ATA . Its operation contains the following matters:

(a) Composition of the closing of accounts.

(b) Summoning of regular and special Congress.

(c) Overall administration of ATA

(d) Implementation of the resolutions decided by the Congress.

(e) Disciplinary actions to members, as well as decisions for sanctions in case of breaching the statutes, and the award of certificates.

(f) Resolutions about the establishment of new Committees.

(g) Affiliation and expulsion of members provisionally, pending confirmation at the next Congress.

(h) Approval of place and time national championships.

(i) To arrange for the management and administration of the ATA's moveable and immovable property, purchase materials and services. All members of the ATA, whether voting on such resolution or not, and all persons becoming members of the ATA, after the passing of such a resolution at a Board Meeting or Congress, shall be deemed to have assented to the resolution as if they had voted in favor of it.

(j) To determine and vote on remuneration/fees for work carried out for and on behalf of the ATA by its officers and members.

(k) To sanction and reimburse on behalf of the ATA all expenses reasonably arrived on its behalf by the Executive Officers and members.

(l) In general, the preparation of Directors meetings.

The Board of Directors may, while retaining its responsibilities, delegate the power and authority to officers and Committees and others associated within the ATA.

Article XIII

Directors' Meetings

13.1 Meetings of the board of directors may be held at any time and place to be determined by the directors provided that 48 hours written notice of such meeting shall be given, other than by mail, to each director. Notice by mail shall be sent at least 14 days prior to the meeting. There shall be at least one (1) meeting per year of the board of directors.

13.2 A majority of directors in office, from time to time, but no less than two directors, shall constitute a quorum for meetings of the board of directors. Any meeting of the board of directors at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions by ATA.

Article XIV

Officers

14.1 The Officers of the ATA shall be a President, Senior Vice-President, Vice President Secretary General, and Treasurer and any other such officers as the board of Directors may determine. The same person may hold any two offices.

14.2 Officers shall be appointed by resolution of the board of directors at the first meeting of the board of directors following an annual meeting of members.

14.3 The officers of the corporation shall hold office for two (2) years from the date of appointment or election or until their successors are elected or appointed in their stead. Officers shall be subject to removal by resolution of the board of directors at any time.

14.4 The President directs and represents the ATA in all official matters and is a member of all committees. The President is the only one to be authorized to sign contracts and cheques; to appoint, determine and decide the terms of reference of sub committees, and to delegate such powers necessary to such sub committees. Such sub committees may have no voting rights at Board Meetings but shall make recommendations.

14.5 The Senior Vice President will assume the duties of the President at such times as may be required by the absence or incapacity of the President. In case of permanent incapacity of the President, the Senior Vice President will retain the position of President for the elected time remaining until the next meeting of the Congress when an election will take place. The Senior Vice President will assume such duties as are delegated by the President.

14.6 The Vice President will assume such duties as are delegated by President. The Vice President will work with the various committees and act as a liaison to the Board of Directors.

14.7 The Secretary General will keep a record of the meetings of the Board of Directors and Executive Committee, issue notices and perform other ordinary duties of the office or as assigned by the President. The seal/ stamp of the ATA will be held in trust by the Secretary General.

14.8 The Treasurer will collect, and under the direction of the Board of Directors, arrange for the care and distribution of all funds of the ATA and keep full and regular accounts, which will at all times be open to the inspection of the Board of Directors. The Treasurer will present a balance sheet monthly on the 15th day following the month to the Executive Committee and will submit to the Executive Committee an annual report within thirty (30) days after the end of each fiscal year.

14.9 The funds of the ATA as required to pay its obligations will be disbursed which will be drawn by the Treasurer and countersigned by the President or his designated representative and one other person.

14.10 ATA funds can be expended by the President, Senior Vice President, Vice President Secretary General or Treasurer alone up to an amount of FIVE THOUSAND (5000.00) AFGHANI. Amounts in excess of that need to be signed by three (3) of the authorized parties.

14.11 The Treasurer on written notice is also entitled to call a special meeting of the Board of Directors and can choose the place and time.

14.12 The Board of Directors will conduct the affairs of the ATA. It will meet prior recommendations of the Congress with regard to the affairs of the ATA.

Article XV

Committees

(a) Standing Committees

The standing Committees of the ATA whose chairmen and members will be appointed by the President, subject to the approval of the Board of Directors unless otherwise provided herein, will be as follows:

(i) Board of Directors;

(ii) Promotion Committee;

(iii) Tournament & Umpire Committee;

(iv) Disciplinary Committee;

(v) Financial Committee; and

(vi) Instructors Committee;

(i) Board of Directors

See article XI

(ii) Promotion Committee

The Promotion Committee Chairman will be appointed by the President. The Promotion Committee shall include at least one member of the Board of Directors, one V Dan holder and one IV Dan Holder.

(iii) Tournament and Umpire Committee

The Tournament and Umpire Committee Chairman will be appointed by the President. The Chairman will select other members to assist in establishing a schedule of events which will be communicated to the Secretary General for final approval by the President.

(iv) Disciplinary Committee

The Chairman of the Disciplinary Committee shall be a member of the Board of Directors and assisted by at least one (1) member of the Instructors' Committee. The Chairman will be familiar with the Constitution of the ATA. The President cannot be a member of this Committee.

(v) Financial Committee

The Chairman of the Financial Committee shall be the Treasurer. The Financial Committee shall report to the Executive Committee annually through Financial Statement.

(vi) Instructors Committee

The Chairman of the Instructors' Committee will be appointed by the President. It will be responsible for the development of the technical skills of the students by assigning qualified instructors to conduct training sessions. The members would be at least II Degree holders.

Article XVI

Arbitration Tribunal

16.1 All disputes arising from the ATA relationship will be decided by the following procedure:

16.2 The Complainant Member will make a written submission to the Secretary General with a copy to the Chairman of the Disciplinary Committee. The Secretary General will date stamp receipt of the complaint and forward an acknowledgement to the Complainant Member, copy to the Accused Member, copy to the President and Chairman of the Disciplinary Committee.

16.3 Within ten (10) days, the Disciplinary Committee Chairman will issue a letter to the Accused Member demanding a response to the Complaint. The Accused Member must respond within twenty (20) days with a written response.

16.4 The Chairman of the Disciplinary Committee will convene a Special Meeting of the Disciplinary Committee to review the complaint and the response. Said meeting will take place within thirty (30) days of the receipt of response.

16.5 The President, the Complainant and the Accused will receive the Decision of the Disciplinary Committee. If in favor of the Complainant, the accused will be removed from the ATA or ordered to comply with the terms of the decision.

16.6 The Disciplinary Tribunal shall have the power to order the Affiliated Member to make restitution, cease infringing on another member's rights and expulsion. It also has the right to grant a pardon or alternatively, put the Affiliated Member on probation for a period of time.

Article XVII

Dissolution of the Association

17.1 This association may be dissolved after the dissolution has been approved by the Board of Directors and by a two-thirds (2/3rds) vote of the Affiliated Members at a Special Congress called for this purpose.

17.2 Notice of a vote on dissolution has to be forwarded to Affiliated Members at least sixtey (60) days before the vote is taken.

17.3 The Congress will decide about the ATA means, if any such exist, how to distribute them after covering all expenses.

17.4 The means should, if possible and allowed, be distributed to a successor association having substantially the same or similar purposes as the ATA.

Article XVIII

National Competitions

18.1 National championships will be held every year. The venue for the competitions will be decided at the Congress or any other meeting providing for this item on the agenda.

18.2 Any other championships than prescribed in section 18.1 will have to be approved by the ATA with the application being accompanied by the requirements of the ATA.

18.3 Affiliated Members are not allowed to participate in any kind of competitions or events, which are organized by non-affiliated organizations, unless approved by the ATA, which approval will not be unreasonably withheld.

18.4 Every school/ association which wants to organize championships or any other events has to submit required papers to the ATA and should obtain approval from the ATA.

18.5 Rules for organization of national championships will be released by the ATA. Umpires and judges have to be appointed by the ATA for every championship.

18.6 ATA shall, to the possible extent, apply ITF approved rules and regulations for all the championships.

 
 

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Afghan Taekwon-Do Associatio
-n's Vice President, Mr. Karimbakhsh Walizada, had the privilege. Read More..

Afghan Taekwon-Do Associatio
-n's Vice President, Mr. Karimbakhsh Walizada, had the privilege. Read More..